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Good Faith Exams! A 7 Step Guide On How Qualiphy Works With Clinics!

Qualiphy offers a comprehensive telehealth solution for clinics and med spas, providing the tools necessary to conduct virtual consultations, handle good faith exams (GFEs), and enhance overall patient care. With Qualiphy, healthcare providers can leverage real-time telehealth technology to facilitate seamless patient interactions. This post will provide a detailed walkthrough of Qualiphy’s setup and key features, showing how clinics and med spas can effectively use it to streamline their telehealth services.

"Extremely seamless integration and great customer service. Also, very professional with high-quality providers."

Stephen B. Tweet

Start by booking a demo to see how Qualiphy’s telehealth system takes the hassle out of Good Faith Exams, making it easier for both you and your patients. When you’re ready to dive in, clinics and med spas can sign up directly at Qualiphy.me with just a few clinic details, setting you up for smooth operations from the get-go.

Qualiphy’s platform is built to grow with you. If you have multiple locations, each site can have its own customized settings and secure, location-specific access, so you stay in control across the board. Adding new locations is as simple as heading to the Clinics module, filling in the details, and activating each one individually. With multilingual support, Qualiphy helps your clinic connect with diverse patient communities, making high-quality care accessible to everyone.

Learn more about each feature below

Qualiphy’s platform is designed with multi-location clinics in mind, making it incredibly easy to manage each site’s unique needs under one streamlined system. Whether you have two locations or twenty, Qualiphy allows you to set up each one with its own customized settings, permissions, and branding.

Adding a new location is simple: head to the Clinics module, input details specific to that site—such as hours, services offered, and contact information—and activate it with just a click. Each location operates independently within the platform, so you can tailor the experience for patients in different regions, ensuring consistency in quality while adapting to local preferences.

The platform also supports secure, location-specific access controls, so you can assign staff access only to the locations they work with. This keeps your data secure and makes it easier for teams to focus on their specific site’s operations. With Qualiphy, scaling to new locations becomes a smooth, organized process, allowing your clinic to expand confidently while keeping the same high standard of patient care across all sites.

Qualiphy’s platform includes robust multilingual support, designed to help clinics connect with diverse patient communities seamlessly. With language options that cover a broad range of patient needs, Qualiphy ensures that communication is clear and accessible, regardless of language barriers.

Patients can navigate the platform, receive instructions, and engage with telehealth services in their preferred language, which creates a more welcoming and comfortable experience. This inclusive approach not only enhances patient satisfaction but also builds trust and loyalty by showing that your clinic values their language and cultural preferences.

2. Technology for Telehealth Consultations: Setting Up Virtual Backgrounds

With Qualiphy, you can personalize your virtual consultations by adding a branded background, giving your telehealth sessions a professional look. This simple addition helps patients recognize and connect with your brand instantly, reinforcing your clinic’s identity even in a virtual setting.

How to setup a customized background

Setting it up is quick and intuitive: navigate to the dashboard, select Clinics, and click on Virtual Background for Providers. Here, you can upload branded visuals like your clinic’s logo, specific color schemes, or any custom graphics that represent your brand. You have full flexibility to tailor the background to reflect your clinic’s unique identity, whether it’s calming colors, treatment-focused images, or informative visuals about your services.

3. Integrating Quidget for Online Booking and Scheduling

The Quidget widget is a powerful tool that lets patients schedule telehealth appointments directly from your website with just a few clicks, making the booking process smooth and convenient.

How to setup the Quidget

Configure the Quidget:

In your Qualiphy dashboard, navigate to Settings and select Setup Quidget. Here, you can customize the widget to reflect your clinic’s specific operating hours, allowing patients to view only the times you’re available. You can also select the types of exams or services you offer, ensuring that patients have a clear understanding of what’s available for booking.

Add Custom Booking Details:

Personalize your Quidget settings even further by adding pre-appointment instructions, any required documentation, or appointment types that may vary based on patient needs. This clarity helps patients feel prepared and enhances the booking experience.

Embed on Your Website:

Once configured, Qualiphy generates a simple code for embedding the Quidget button directly on your website. With a seamless, prominent placement on your site, patients can easily find and click the button to view your telehealth availability and schedule appointments without navigating away from your site.

4. Sending Exam Invites for Good Faith Exams (GFEs) and Telehealth Consultations

Sending an exam invite from your clinic with Qualiphy is quick and simple, ensuring patients can easily join their telehealth appointments. Here’s how:

Start by logging into your Qualiphy account and navigating to the main dashboard.

From the dashboard, select Send Exam Invite to begin the process. Enter the patient’s details, including their name, contact information, and any necessary notes.

Pick the specific type of exam you’re conducting, such as a Good Faith Exam or RX consultation, allowing you to tailor the appointment to the patient’s needs.

Once you’ve filled in the details, Qualiphy generates a secure invite link for the patient. With a single click, you can send this invite via email or SMS, providing the patient with a direct link to join their telehealth session.

Once they receive the invite, patients can click the link and follow simple prompts to access the virtual exam. When ready, they can “knock” to notify the provider and begin the consultation.

5. Integration with Aesthetic Record

How to Connect with Aesthetic Record:

Set Up API Key: Start by going to Settings in your Qualiphy dashboard, where you can generate a unique API key for each of your clinic locations.
Activate in Aesthetic Record: Next, navigate to Integrations in Aesthetic Record and enter your Qualiphy API key. This enables automatic updates and continuous data flow between both systems.

With this integration, patient records stay synchronized in real time, helping you avoid repetitive data entry, reduce errors, and save valuable time. It’s a seamless way to keep all your patient information organized, up-to-date, and accessible.

6. Uploading Patient Results to EMR Systems

Qualiphy makes transferring patient records to external EMR systems easy so your patient records can stay consistent across both platforms.

Download and Upload PDFs: In the Results dashboard, view, download, and rename patient files as needed. These files can then be uploaded directly into your clinic’s primary EMR for complete documentation.

7. Prescription & Medication Delivery

Qualiphy has introduced pharmacy coordination and medication delivery services, making prescription processing simple and efficient for clinics and med spas – and enabling doctors to prescribe to patients in 48 states without needing additional state licenses.

Key Features

Automatic Prescription Forwarding: Once a provider issues a prescription, Qualiphy automatically sends it to a partner pharmacy – no extra steps or setup required, saving providers time and reducing administrative tasks.
No Separate Pharmacy Account Needed: With Qualiphy, clinics don’t need their own pharmacy accounts. The platform handles everything from prescription generation to pharmacy coordination, so clinics can focus on patient care.
Seamless Medication Delivery to Patients: Once the prescription is processed, the pharmacy takes over, securely packaging and shipping the medication directly to the patient’s address. Qualiphy’s coordination ensures that medication delivery is reliable and efficient.
Patient Notifications in Real Time: Patients receive automatic updates on their prescription status via email or text, including details on shipping and estimated delivery times. For added convenience, notifications can be sent in the patient’s preferred language, enhancing accessibility and patient satisfaction.

"Very easy medical screening process. Took little time and the person helping me was kind and professional."

Joni L.

RESOURCES

To ensure ethical and thorough patient evaluations, clinics can refer to the AMA Code of Medical Ethics, which outlines comprehensive guidelines on patient care and ethical medical practice. These standards, developed by the American Medical Association, emphasize the importance of integrity, patient safety, and responsibility in all medical assessments.

The National Institutes of Health (NIH) provides essential research on patient safety and best practices, supporting clinics with guidelines for effective, patient-centered care.