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Best MedSpa Software in 2025: Features, Pricing, and Reviews

The medical spa industry is growing rapidly, and having the right medspa software can make a significant difference in managing appointments, compliance, and patient care. Whether you’re opening a new medspa or upgrading your current system, selecting the best medical spa software is crucial for streamlining operations and ensuring compliance with state regulations.

In this guide, we’ll review the best MedSpa software in 2025, discuss pricing, key features, and include insights on legal requirements like medical spa regulations and IV therapy regulations across the States.

What is MedSpa Software?

Medspa software is a specialized medical spa management system that helps with:

  • Appointment scheduling
  • Patient records management
  • Inventory tracking for injectables and skincare products
  • Compliance with state laws (e.g., IV hydration business requirements in New York)
  • Billing and payments
  • Virtual assessments for patient consultations

Having a robust medical spa software system is essential to meeting medical spa requirements in California, Texas, Arizona, and all other states.

Top MedSpa Software in 2025

Here’s a list of the best MedSpa software based on features, pricing, and reviews.

1. Aesthetic Record

Best for: Comprehensive compliance & patient documentation.

Features:

  • HIPAA-compliant patient records
  • Telehealth & virtual assessments
  • EMR integration
  • Inventory tracking for injectables

 

Pricing: Starts at $109/month

Reviews: Users praise its ease of use and seamless documentation.

2. Qualiphy

Best for: On-Demand Telemedicine and Good Faith Exams

Watch video here: Discover Aesthetic Record : Visit Qualiphy Qualiphy Integrated Good Faith Exams

Features:

  • Good Faith Exams (GFEs): Provides instant connections to qualified medical providers for over 70 procedures, ensuring compliance with state regulations.
  • On-Demand Telemedicine: Offers immediate video consultations without the need for appointments, enhancing patient care efficiency.
  • Medication Delivery: Facilitates prescriptions and delivers medications directly to patients’ homes or preferred pharmacies.
  • At-Home Lab Testing Kits (Coming Soon): Provides test kits shipped directly to patients, with results interpreted by healthcare professionals.

 

Pricing: Operates on a pay-as-you-go model at $27.99 per consultation, with no sign-up or monthly fees.

Reviews: Users appreciate its cost-effective, user-friendly platform that ensures compliance with legal requirements for virtual good faith exams.

3. Timely

Best for: Appointment Scheduling & Business Growth

Why it works?
Timely is a cloud-based appointment scheduling software designed for beauty and wellness businesses, including medspas.

Features:

  • Online Booking & Payment Processing – Helps medspas streamline client appointments
  • Marketing & Client Retention Tools – Automated reminders and promotions
  • Inventory & Staff Management – Tracks product sales and staff performance
  • Analytics & Reporting – Provides insights into business performance

 

Pricing: Starts at $20/month per staff member

Reviews: Praised for ease of use, customer support, and scalability but lacks advanced EMR features.

Choosing the Best Software for Your Medical Spa

When selecting the best software for a medical spa, consider:

  • Compliance Features: Does it support GFE service, medical screening services, and clear guide medical tracking?
  • Pricing: Look at total costs, including setup fees.
  • Scalability: Can it support growth if you expand?
  • User Reviews: Check real customer feedback.

Final Thoughts

Investing in the best MedSpa software is essential for compliance, efficiency, and patient satisfaction. Whether you need a solution for GFE pricing, virtual assessments, or medical spa software with IV therapy tracking, the options listed above offer the best features for 2025.

Looking for expert advice? Consult a lawyer for opening a med spa in your state to ensure compliance with local regulations.

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© Qualiphy PC. All Rights Reserved. 2024.

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